Teams - Plan and Launch a Town Hall Tutorial

Learn how to plan and organize a meeting with ease. Discover how to access the calendar, fill in the parameters and set the date, time and duration of your event. Perfect for event organizers of all levels!

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To schedule in Town Hall,
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go to the calendar, then in the
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drop down menu click on Town Hall.
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Once on the new window,
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you can fill in all the necessary
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parameters for the event title,
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either the name of the event or
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the reason for the town hall,
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the start and end date and time.
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The time zone if your event is
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broadcast worldwide. A description.
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Add one or more Co organizers who
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can manage the event but cannot
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publish or modify the event details.
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Define who will have the resenter role and
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can speak and present during the event.
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If the resenter is not
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part of the organization,
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click on Add external presenters.
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They will receive unique links to connect
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which cannot be transferred or shared.
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Define the event access between public,
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meaning open to everyone.
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Organization for a town hall open
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to anyone part of the organization
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or people an groups for access
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restricted only to invited guests.
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For our example,
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we will choose your organization in
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the section just below ad participants
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who will receive the link by e-mail.
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The mating options are identical
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to those of a regular meeting,
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but some options are locked.
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Click on Save to validate the Town Hall.
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The external Resenter menu will only
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appear if you have added at least one.
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It allows copying the unique connection
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link or generating a new one.
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By clicking on theming,
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you can customize the emails
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sent to participants with colors,
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logos, or images.
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By clicking on emails,
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you will know the different emails
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that will be sent at what time,
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and you will also have a preview
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of the mail as it will be
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received by the participants.
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Reports and recordings will
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only be usable after the event.
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Click on Publish to send your
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invitation emails or copy the link
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to manage the invitation separately.

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