OneDrive - Share and Collaborate OneDrive Tutorial

Unlock the power of OneDrive for seamless sharing and collaboration! Learn how to manage document access effectively, choose secure sharing options, and set customizable permissions. Whether you're sharing with colleagues or clients, this video breaks down everything you need for efficient document management. Don't miss out!

02:45
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Available in Microsoft365

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All the documents you add to onedrive will be automatically classified as private.

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This means that only you, as the owner of the onedrive space,

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have access to your documents.

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Although sharing is not automatic on onedrive,

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it is possible to create and grant access to your document resources.

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To do this, click on the three dots present on the documents line.

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You can then click on the share button.

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The sharing window opens and gives you access to various

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sharing features as well as customizable access to your document.

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The first thing to check before sharing your document

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is to verify whom you want to share it with

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here. Four different options are available.

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Note that your organisation may disable some options.

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The first option.

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Anyone is the least secure and the most

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likely to be disabled by your administration.

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This option allows unrestricted sharing of the

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document and even permits further sharing.

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However, you can set certain limits by configuring settings here, for example,

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by setting an expiration date for viewing the document

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or requiring a password for access.

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The second option

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people in your organisation restricts sharing

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to people within your organisation.

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The third option

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people with existing access allows access to the document

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only to those who already have access to it.

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If one of your colleagues shares this document,

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it cannot be viewed by others who do not have access to it.

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Finally, the option

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people you choose allows access only to the individuals you specify,

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even if others already have access to the item.

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In this case, if the link is forwarded,

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only people who already have access to the item will be able to use the link.

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Once you have made your choice,

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simply click the apply button to confirm your selection

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and enable the various access levels to the document.

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Back on the sharing window, you have two choices.

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The option to copy link and paste it on any digital platform,

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allowing users to click the link to view the document

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or the option to select the names of collaborators,

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whether they are internal or external collaborators.

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Finally,

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you can choose the permissions by clicking the button

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to the right of the recipient entry area,

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allowing you to specify whether editing is allowed or if the document is view only

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click the send button for the selected collaborators to

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receive an email with direct access to the document.

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As the owner, you can choose to modify or remove sharing rights.

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This topic will be covered in another video of the course.

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