Copilot - Draft a Personalized Thank you Email Tutorial

Learn how to draft a personalized thank you email in this resource. Avoid generating standardized responses and foster a genuine exchange with candidates. Enhance your HR skills and create meaningful connections with potential hires.

2:09
357 views

Available in AI - Artificial Intelligence

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We recently posted a job offer

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for a sales position that

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elicited an application.

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I would like to notify the

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candidate of the successful

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receipt of their response e-mail.

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Above all, I wish to avoid

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generating a standardized response

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by proposing a personalized e-mail,

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facilitating a genuine and quality

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exchange with the candidate who

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took the trouble to respond.

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This inevitably requires an HR

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manager to invest writing time,

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which can quickly become time consuming,

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especially if the volume of

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applications is substantial.

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In our example,

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Copilot will assist me by providing

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the editorial inspiration I need

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to do this from the received

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e-mail in Outlook in reply mode.

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I will click on the copilot icon

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and select Draft with copilot.

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I then express my prompt that

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is my request related to the

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content I want to convey,

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specifying the decision making time frame

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and the key points noted in their letter.

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I further specify that the

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e-mail should be personalized,

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rather long and informal.

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All I will have to do is read complete

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manually or solicit copilot as

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here where I specify that the mail

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should be a bit longer and friendly.

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The result is quite convincing.

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I keep the proposal,

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finalize the formatting and

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can then send my response.

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I received feedback and thanks from Julie,

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our candidate, who provided some

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clarifications about her profile.

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Do not overlook essential points.

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During my upcoming decision making,

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I wish to summarize the

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exchanges we have had.

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Let's solicit Microsoft Copilot

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again by clicking in the e-mail on

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the Summarise with Copilot button,

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which will detail the essence

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of our conversation.

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The speed and relevance of what

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the AI offers thus save me time

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and reassure Julie in her choice

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to apply within my company.

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