
PowerPoint - Check Accessibility in PowerPoint Tutorial
In this video, you will learn how to check accessibility in PowerPoint.
The video covers the process of using the "Check Accessibility" tool in Microsoft Office 365 to test the readability of your document.
It is recommended to use this tool once your PowerPoint presentation is finished to ensure its accessibility.
To access the tool, go to the review tab and click on "Check Accessibility." An information pane will open, displaying the results of the inspection and any errors that could hinder comprehension.
You can troubleshoot these errors by clicking on the arrow next to each issue, which will provide a list of recommended actions.
You can apply a one-click fix or explore more options by clicking on the arrow.
Clicking on an error will take you directly to the object that needs attention.
The main errors you may encounter in PowerPoint are related to the alternative text of images and the reading order, which is crucial for accessibility.
The checker will always remind you to check the reading order correctly.
You can check the order of objects by clicking on the arrow next to one of the slides.
Remember to uncheck items that do not provide any information and do not need to be read by the reader.
Additionally, it is important to rename your slides and sections.
To receive real-time notifications of accessibility issues, select the "Keep accessibility checker running while I work" checkbox.
This will add a button to your status bar, allowing you to track issues while you work.
Simply click on the button to open the information pane.
Learning how to check accessibility in PowerPoint will help you ensure that your presentations are accessible to all users.
- 1:40
- 2878 views

-
Word - Accessibility in Word
- 2:29
- Viewed 2725 times
-
Word - Check Accessibility in Word
- 1:42
- Viewed 2680 times
-
Outlook - Add accessible tables and lists
- 0:49
- Viewed 2543 times
-
Word - Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2613 times
-
Office 365 - How do I get help with accessibility?
- 0:41
- Viewed 2576 times
-
Office 365 - Use accessible templates in Office 365
- 1:30
- Viewed 2761 times
-
PowerPoint - Check Accessibility in PowerPoint
- 1:40
- Viewed 2878 times
-
Outlook - Improve the accessibility of your images in emails
- 0:46
- Viewed 2564 times
-
Remove a watermark
- 2:20
- Viewed 15604 times
-
Morph transition
- 0:43
- Viewed 7188 times
-
Align flow chart shapes and add connectors
- 4:48
- Viewed 5257 times
-
Change font size, line spacing, and indentation
- 5:09
- Viewed 5147 times
-
Insert items in a presentation
- 2:38
- Viewed 4892 times
-
Trigger text to play over a video
- 2:58
- Viewed 4872 times
-
Change list formatting on the slide master
- 5:22
- Viewed 4800 times
-
Convert handwritten texts or drawings with Powerpoint
- 0:33
- Viewed 4753 times
-
Edit headers and footers on the slide master
- 4:56
- Viewed 4561 times
-
Print Notes Pages as handouts
- 3:15
- Viewed 4443 times
-
Add headers and footers to slides
- 3:52
- Viewed 4401 times
-
Add sound effects to an animation
- 4:29
- Viewed 4231 times
-
Finalize and review a presentation
- 2:02
- Viewed 4203 times
-
Animate charts and SmartArt
- 3:36
- Viewed 4158 times
-
Create a new slide master and layouts
- 5:13
- Viewed 4155 times
-
Work with a motion path
- 2:50
- Viewed 4137 times
-
Add a sound effect to a transition
- 3:45
- Viewed 4132 times
-
Customize the slide master
- 4:38
- Viewed 4068 times
-
Prepare a basic handout
- 4:30
- Viewed 4035 times
-
Create a flow chart
- 3:27
- Viewed 4029 times
-
Trigger an animation effect
- 2:29
- Viewed 3986 times
-
Build an org chart using the text pane
- 4:00
- Viewed 3937 times
-
Create slide content and save the template
- 4:50
- Viewed 3913 times
-
Animate pictures, shapes, text, and other objects
- 4:02
- Viewed 3851 times
-
Use slide masters to customize a presentation
- 3:07
- Viewed 3795 times
-
Add a picture watermark
- 4:36
- Viewed 3765 times
-
Instant captions & subtitles in Powerpoint
- 0:43
- Viewed 3761 times
-
Customize colors and save the theme
- 4:45
- Viewed 3758 times
-
Create a template from a presentation
- 3:09
- Viewed 3747 times
-
Work with handout masters
- 4:34
- Viewed 3744 times
-
Backgrounds in PowerPoint: First Steps
- 3:20
- Viewed 3729 times
-
Animate pictures and shapes
- 4:17
- Viewed 3714 times
-
Print slides, notes, or handouts
- 2:48
- Viewed 3694 times
-
Working with watermarks
- 3:49
- Viewed 3668 times
-
Change the theme background
- 5:38
- Viewed 3664 times
-
Create custom animations with motion paths
- 3:39
- Viewed 3656 times
-
Customize the design and layouts
- 5:06
- Viewed 3656 times
-
Print handouts
- 4:32
- Viewed 3648 times
-
Screen recording
- 0:49
- Viewed 3639 times
-
Picture backgrounds: Two methods
- 4:58
- Viewed 3634 times
-
Design ideas with Powerpoint
- 0:37
- Viewed 3584 times
-
Introduction to PowerPoint
- 0:58
- Viewed 3584 times
-
Customize master layouts
- 4:57
- Viewed 3523 times
-
A first look at PowerPoint 2016
- 4:18
- Viewed 3517 times
-
Add a subtitle and translate your presentation in real time
- 0:46
- Viewed 3508 times
-
Removing backgrounds in PowerPoint
- 2:45
- Viewed 3478 times
-
Add headers and footers to a presentation
- 2:50
- Viewed 3468 times
-
Combine a path with other effects
- 4:49
- Viewed 3465 times
-
Apply and change a theme
- 5:13
- Viewed 3458 times
-
Work together on the same document
- 1:07
- Viewed 3406 times
-
90 seconds about PowerPoint Slide Masters
- 1:17
- Viewed 3397 times
-
On-Slide 3D Model Animation
- 0:45
- Viewed 3379 times
-
Edit headers and footers for handouts
- 2:43
- Viewed 3376 times
-
Prepare and run your presentation
- 1:28
- Viewed 3363 times
-
Ink Equation
- 0:40
- Viewed 3340 times
-
Design motion paths
- 2:30
- Viewed 3340 times
-
Simpler sharing
- 1:25
- Viewed 3322 times
-
Create an org chart
- 3:09
- Viewed 3321 times
-
New chart types
- 0:39
- Viewed 3315 times
-
Build an org chart using SmartArt Tools
- 5:09
- Viewed 3304 times
-
Apply paths to layered pictures
- 5:28
- Viewed 3296 times
-
Animate text
- 4:14
- Viewed 3288 times
-
Create a sequence with line paths
- 6:42
- Viewed 3252 times
-
Set up your presentation
- 1:45
- Viewed 3176 times
-
Present Live
- 3:13
- Viewed 3170 times
-
Reusing slides
- 0:37
- Viewed 3139 times
-
Microsoft Search
- 0:34
- Viewed 3115 times
-
Use Presenter view
- 1:59
- Viewed 3107 times
-
Do things quickly with Tell Me
- 0:49
- Viewed 3099 times
-
Make your presentation lively with the Zoom function
- 0:41
- Viewed 3097 times
-
Add bullets to text
- 2:24
- Viewed 3077 times
-
Draw and format flow chart shapes
- 4:15
- Viewed 3068 times
-
Trigger a video
- 4:06
- Viewed 3067 times
-
Record a slide show with narration and slide timings
- 2:22
- Viewed 3045 times
-
Improved version history
- 0:51
- Viewed 3041 times
-
Start using PowerPoint
- 2:06
- Viewed 3024 times
-
Deliver your presentation
- 3:15
- Viewed 3024 times
-
Save a PowerPoint presentation
- 1:55
- Viewed 2976 times
-
Translate content into PowerPoint
- 1:09
- Viewed 2959 times
-
Save, publish, and share
- 2:24
- Viewed 2957 times
-
How things are organized
- 2:04
- Viewed 2917 times
-
Icon insertion
- 0:54
- Viewed 2912 times
-
A closer look at the ribbon
- 4:20
- Viewed 2876 times
-
Accessibility in PowerPoint
- 2:47
- Viewed 2768 times
-
Get going fast
- 1:54
- Viewed 2766 times
-
Embed fonts in presentations
- 0:40
- Viewed 2750 times
-
New tab "Recording"
- 0:43
- Viewed 2630 times
-
Removing the background of a picture
- 0:41
- Viewed 2537 times
-
Create a Presentation with Copilot
- 1:50
- Viewed 1424 times
-
Create a Presentation Based on an Existing Word Document
- 1:52
- Viewed 1391 times
-
Summarize a Slideshow with Copilot
- 1:34
- Viewed 1062 times
-
Energize and Structure a Presentation with Copilot
- 1:50
- Viewed 980 times
-
Use the narrative Builder
- 01:31
- Viewed 238 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 183 times
-
Rewrite with Copilot
- 01:21
- Viewed 170 times
-
Add a subtitle and translate your presentation in real time
- 0:46
- Viewed 3508 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3483 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2993 times
-
Translate content into PowerPoint
- 1:09
- Viewed 2959 times
-
Translate Content in Word
- 2:04
- Viewed 2913 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 2891 times
-
Check Accessibility in Excel
- 1:51
- Viewed 2868 times
-
Accessibility in Excel
- 1:12
- Viewed 2828 times
-
Accessibility in PowerPoint
- 2:47
- Viewed 2768 times
-
Use accessible templates in Office 365
- 1:30
- Viewed 2761 times
-
Accessibility in Word
- 2:29
- Viewed 2725 times
-
Check Accessibility in Word
- 1:42
- Viewed 2680 times
-
Improving email accessibility
- 1:33
- Viewed 2621 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2613 times
-
How do I get help with accessibility?
- 0:41
- Viewed 2576 times
-
Use the Translator tool on mobile
- 3:03
- Viewed 2566 times
-
Instant translation of conversations in the Translator tool
- 1:45
- Viewed 2564 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2564 times
-
Grammar Tools
- 1:05
- Viewed 2561 times
-
Add accessible tables and lists
- 0:49
- Viewed 2543 times
-
Making a document readable for a blind person
- 2:36
- Viewed 2515 times
-
Use the Translator tool on PC
- 2:38
- Viewed 2499 times
-
What is accessibility?
- 1:41
- Viewed 2463 times
-
Instant mobile conversation translation
- 1:58
- Viewed 2373 times
-
Interview Philippe Trotin
- 2:25
- Viewed 2343 times
-
Picture in Picture
- 1:06
- Viewed 2339 times
-
Accessibility
- 1:30
- Viewed 2171 times
-
Dark Theme
- 1:02
- Viewed 2106 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1169 times
-
Finding Help?
- 0:56
- Viewed 1109 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 281 times
-
Improve Email Accessibility
- 02:02
- Viewed 257 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 242 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 238 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 202 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 67 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 73 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 86 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 85 times
-
Copilot at the service of project reports
- 02:36
- Viewed 75 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 70 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 116 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 76 times
-
Project mode
- 01:31
- Viewed 77 times
-
Create an agent for a team
- 01:53
- Viewed 127 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 131 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 74 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 132 times
-
Copilot Studio agent settings
- 01:33
- Viewed 69 times
-
Add new actions
- 01:54
- Viewed 125 times
-
Create a first action
- 01:59
- Viewed 123 times
-
Manage topics
- 01:51
- Viewed 99 times
-
Manage knowledge sources
- 01:11
- Viewed 68 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 124 times
-
Access Copilot Studio
- 01:09
- Viewed 122 times
-
Get started with Copilot Studio
- 01:25
- Viewed 69 times
-
Introduction to PowerBI
- 00:60
- Viewed 187 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 180 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 184 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 186 times
-
Introduction to Planner
- 00:56
- Viewed 193 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 186 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 188 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 258 times
-
Introduction to Sway
- 01:53
- Viewed 165 times
-
Introducing to Word
- 01:00
- Viewed 185 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 166 times
-
Create a call group
- 01:15
- Viewed 232 times
-
Use call delegation
- 01:07
- Viewed 149 times
-
Assign a delegate for your calls
- 01:08
- Viewed 229 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 152 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 141 times
-
Manage advanced call notifications
- 01:29
- Viewed 158 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 191 times
-
Block unwanted calls
- 01:24
- Viewed 158 times
-
Disable all call forwarding
- 01:09
- Viewed 160 times
-
Manage a call group in Teams
- 02:01
- Viewed 150 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 147 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 141 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 164 times
-
Manage voicemail messages
- 01:55
- Viewed 215 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 233 times
-
Customize your voicemail greeting
- 02:17
- Viewed 143 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 139 times
-
Manage simultaneous calls
- 01:52
- Viewed 149 times
-
Support third-party apps during calls
- 01:53
- Viewed 183 times
-
Add participants quickly and securely
- 01:37
- Viewed 151 times
-
Configure call privacy and security settings
- 02:51
- Viewed 145 times
-
Manage calls on hold
- 01:20
- Viewed 152 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 144 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 153 times
-
Draft a Service Memo
- 02:33
- Viewed 199 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 189 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 278 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 246 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 97 times
-
Other Coaches
- 01:45
- Viewed 200 times
-
Agents in SharePoint
- 02:44
- Viewed 161 times
-
Prompt coach
- 02:49
- Viewed 187 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 179 times
-
Configure a Copilot Agent
- 02:39
- Viewed 169 times
-
Describe a copilot agent
- 01:32
- Viewed 195 times
-
Rewrite with Copilot
- 01:21
- Viewed 170 times
-
Analyze a video
- 01:21
- Viewed 194 times
-
Use the Copilot pane
- 01:12
- Viewed 186 times
-
Process text
- 01:03
- Viewed 174 times
-
Create an insights grid
- 01:19
- Viewed 294 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 183 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 207 times
-
Create an image with Copilot
- 00:42
- Viewed 304 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 198 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 196 times
-
Chat with Copilot
- 00:50
- Viewed 186 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 283 times
-
Data Privacy in Copilot
- 00:43
- Viewed 200 times
-
Access Copilot
- 00:25
- Viewed 307 times
-
Use a Copilot Agent
- 01:24
- Viewed 207 times
-
Modify with Pages
- 01:20
- Viewed 211 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 204 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 199 times
-
Generate the email for the recipient
- 00:44
- Viewed 190 times
-
Action Function
- 04:18
- Viewed 153 times
-
Search Function
- 03:42
- Viewed 208 times
-
Date and Time Function
- 02:53
- Viewed 188 times
-
Logical Function
- 03:14
- Viewed 286 times
-
Text Function
- 03:25
- Viewed 215 times
-
Basic Function
- 02:35
- Viewed 180 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 203 times
-
Introduction to Power Fx
- 01:09
- Viewed 182 times
-
The New Calendar
- 03:14
- Viewed 309 times
-
Sections
- 02:34
- Viewed 192 times
-
Customizing Views
- 03:25
- Viewed 184 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 307 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 205 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 161 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 114 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 192 times
-
Use the narrative Builder
- 01:31
- Viewed 238 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 200 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 208 times
-
Share a document with copilot
- 00:36
- Viewed 201 times
-
Configurate a page with copilot
- 01:47
- Viewed 198 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 996 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 213 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 239 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 301 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 376 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 357 times
Objectifs :
This document aims to provide a comprehensive guide on using the Accessibility Checker tool in Microsoft Office 365 applications, specifically focusing on PowerPoint presentations. It outlines the steps to test document readability, troubleshoot accessibility issues, and implement recommended actions for improvement.
Chapitres :
-
Introduction to Accessibility Checker
The Accessibility Checker is a valuable tool integrated into every Microsoft Office 365 application. Its primary purpose is to assess the readability and accessibility of your documents, ensuring that they can be easily understood by all users, including those with disabilities. -
Using the Accessibility Checker in PowerPoint
To test the accessibility of a PowerPoint presentation, follow these steps: 1. Navigate to the **Review** tab in the PowerPoint ribbon. 2. Click on **Check Accessibility**. This action opens the information pane, displaying the results of the inspection along with various errors that may hinder comprehension. The Accessibility Checker will highlight issues and provide recommendations for improvement. -
Troubleshooting Errors and Accessibility Alerts
When you encounter errors or alerts, you can troubleshoot them by: - Clicking the arrow next to an issue to view a list of recommended actions. - Applying a one-click fix by selecting an action directly. - Clicking the arrow next to an action for additional options. - Selecting the error to be taken directly to the related object in your presentation. -
Common Errors in PowerPoint
In PowerPoint, the most frequent accessibility errors include: - **Alternative Text for Images**: Ensure that all images have descriptive alternative text. - **Reading Order**: This is crucial for screen readers. The checker will prompt you to verify the reading order of objects on your slides. To check the reading order, click the arrow next to a slide, which allows you to review the sequence of objects. Remember to uncheck items that do not convey information and do not need to be read. -
Renaming Slides and Sections
It is essential to rename your slides and sections appropriately. This practice not only aids in organization but also enhances accessibility for users navigating through your presentation. -
Real-Time Accessibility Monitoring
To receive real-time notifications about accessibility issues in your document, select the **Keep Accessibility Checker Running While I Work** checkbox. This feature adds a button to your status bar, allowing you to track issues as you create your presentation. You can click on this button at any time to open the information pane and review accessibility concerns. -
Conclusion
Utilizing the Accessibility Checker in Microsoft PowerPoint is crucial for creating inclusive presentations. By following the outlined steps and addressing common errors, you can significantly improve the accessibility of your documents, ensuring they are comprehensible to all users.
FAQ :
What is the Accessibility Checker in Microsoft Office 365?
The Accessibility Checker is a built-in tool in Microsoft Office 365 applications that helps users identify and fix accessibility issues in their documents, ensuring they are readable for all users.
How do I use the Accessibility Checker in PowerPoint?
To use the Accessibility Checker in PowerPoint, go to the Review tab and select 'Check Accessibility.' The Information Pane will open, showing the results of the inspection and any errors that need to be addressed.
What are common errors identified by the Accessibility Checker?
Common errors include missing alternative text for images and incorrect reading order of objects on slides, which can affect comprehension for users relying on assistive technologies.
Can I get real-time notifications for accessibility issues?
Yes, you can enable real-time notifications by selecting the 'Keep accessibility checker running while I work' checkbox. This will add a button to your status bar that tracks issues as you work.
What should I do if I encounter an accessibility error?
Click on the error in the Information Pane to see recommended actions. You can apply a one-click fix or explore more options by clicking the arrow next to the action.
Quelques cas d'usages :
Creating Accessible Presentations
When preparing a presentation for a diverse audience, using the Accessibility Checker in PowerPoint ensures that all content is accessible. By checking alternative text for images and verifying the reading order, presenters can enhance comprehension for individuals with disabilities.
Training Sessions on Accessibility
Incorporating the Accessibility Checker into training sessions for employees can raise awareness about the importance of document accessibility. Participants can learn how to identify and fix common accessibility issues, fostering an inclusive work environment.
Real-time Document Editing
While collaborating on a document, enabling the Accessibility Checker allows team members to receive immediate feedback on accessibility issues. This proactive approach helps ensure that the final document is accessible to all users before distribution.
Compliance with Accessibility Standards
Organizations aiming to comply with accessibility standards can utilize the Accessibility Checker to audit their presentations. By addressing identified issues, they can ensure that their materials meet legal requirements and best practices for inclusivity.
Glossaire :
Accessibility Checker
A tool in Microsoft Office 365 applications that evaluates the readability and accessibility of documents, helping users identify issues that may hinder comprehension.
PowerPoint
A presentation software developed by Microsoft, used for creating slideshows composed of text, images, and other multimedia.
Alternative Text
A description added to images in documents that provides context for users who may not be able to see the images, ensuring accessibility.
Reading Order
The sequence in which content is read by assistive technologies, crucial for ensuring that users with disabilities can understand the information presented.
Information Pane
A panel that opens in Microsoft Office applications to display results from the Accessibility Checker, including errors and recommended actions.
Status Bar
A horizontal bar at the bottom of the application window that displays information about the current document and provides quick access to certain features.