
Outlook Online - Out-of-office messages and automatic replies Tutorial
In this video, you will learn about out-of-office messages and automatic replies in Microsoft 365. The video covers how to configure Outlook Online to automatically respond to emails when you are on vacation or away.
You can inform your colleagues about your absence and provide them with alternative contacts or your return date.
The video also shows how to block your calendar and automatically decline or cancel meetings during your absence.
You can customize your out-of-office message for internal and external contacts.
This tutorial will help you effectively manage your email communication while you are away.
- 1:54
- 2278 views

-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 4011 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 4352 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3728 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 4235 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 4220 times
-
Power BI - General Introduction
- 2:54
- Viewed 5026 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2949 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2763 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 7401 times
-
Answering a scheduling poll
- 1:14
- Viewed 7203 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4382 times
-
Accessing applications from a group
- 1:59
- Viewed 3933 times
-
Creating a group
- 2:38
- Viewed 3858 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3678 times
-
How to filter and sort your emails
- 3:03
- Viewed 3311 times
-
Having a conversation within a group
- 3:21
- Viewed 3104 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2612 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2545 times
-
Attachments and sending options
- 1:45
- Viewed 2433 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2376 times
-
Create and embed a signature
- 1:25
- Viewed 2197 times
-
Customize your Outlook online
- 1:56
- Viewed 2192 times
-
Turning emails into actionable tasks
- 1:35
- Viewed 2183 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 2129 times
-
Responding to a meeting invitation
- 1:48
- Viewed 2118 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 2116 times
-
Managing your contacts
- 1:25
- Viewed 2052 times
-
Mastering contact lists and groups
- 2:02
- Viewed 2043 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 2042 times
-
Creating and using email templates
- 1:02
- Viewed 2030 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 2012 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1988 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1961 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1907 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1886 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1864 times
-
Creating and managing folders
- 1:29
- Viewed 1849 times
-
Automating email processing with rules
- 2:35
- Viewed 1807 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1773 times
-
Is a hacker always a cybercriminal?
- 01:31
- Viewed 4 times
-
Will I know what to do if I get hacked?
- 01:16
- Viewed 3 times
-
Do I have to be an IT expert to protect myself?
- 01:14
- Viewed 3 times
-
Do cybercriminals only target large companies?
- 01:21
- Viewed 3 times
-
Are all files safe as long as I open them with trusted software?
- 01:24
- Viewed 4 times
-
Is contactless payment safe ?
- 01:26
- Viewed 4 times
-
Are online payments riskier than in-store ones?
- 01:21
- Viewed 4 times
-
Is cloud storage less secure than my personal computer?
- 01:37
- Viewed 4 times
-
Is scanning a QR code always safe?
- 01:21
- Viewed 5 times
-
Can my mobile apps do anything without my permission?
- 01:19
- Viewed 3 times
-
Is public Wi-Fi safe if no password is required?
- 01:26
- Viewed 3 times
-
Is the sender’s email address enough to verify a message?
- 01:29
- Viewed 3 times
-
Can I safely click a link in a message?
- 01:46
- Viewed 3 times
-
Does connecting to a well-known website guarantee its safety?
- 01:27
- Viewed 3 times
-
Am I safe online if I’m careful?
- 01:22
- Viewed 4 times
-
Does private browsing make me anonymous?
- 01:27
- Viewed 3 times
-
Are updates useless if everything works fine?
- 01:28
- Viewed 3 times
-
Is a firewall the same as an antivirus?
- 01:31
- Viewed 3 times
-
Does my antivirus block all threats?
- 01:46
- Viewed 4 times
-
Is a free antivirus good enough?
- 01:38
- Viewed 4 times
-
Is signing in with Google or Facebook a bad idea ?
- 01:34
- Viewed 2 times
-
Is my password secure if it contains an @ and a number?
- 01:41
- Viewed 5 times
-
Is a strong password all I need to stay safe?
- 01:55
- Viewed 5 times
-
Unlock new possibilities with the Mistral Canvas
- 02:01
- Viewed 5 times
-
Mistral at the service of coding
- 01:37
- Viewed 4 times
-
Analyze and compare your documents with Mistral
- 01:58
- Viewed 4 times
-
Generate your images and visuals with Mistral AI
- 02:06
- Viewed 6 times
-
Use Mistral AI to summarize online information
- 01:00
- Viewed 6 times
-
Exchange and manage your conversations with Mistral AI
- 03:31
- Viewed 5 times
-
Explore Mistral AI's generative options
- 01:51
- Viewed 6 times
-
Set up your Mistral workspace
- 01:42
- Viewed 5 times
-
Discover Mistral, the French-style AI
- 01:51
- Viewed 6 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 25 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 21 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 20 times
-
Relevant views to highlight your information
- 01:52
- Viewed 28 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 20 times
-
A well-structured form for easy entry
- 01:17
- Viewed 23 times
-
The right column type for each data set
- 02:35
- Viewed 19 times
-
Custom columns to match your needs
- 02:09
- Viewed 19 times
-
Smooth updates and management for any list
- 01:06
- Viewed 19 times
-
Simple ways to add data to your list
- 01:06
- Viewed 21 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 22 times
-
A fully custom list built from scratch
- 01:34
- Viewed 24 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 24 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 27 times
-
The essentials of the Lists interface
- 02:01
- Viewed 21 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 22 times
-
Personality and tone for a believable rendering
- 01:48
- Viewed 58 times
-
Format and example for optimal results
- 02:03
- Viewed 64 times
-
The Importance of Context in Your Applications
- 02:14
- Viewed 55 times
-
Task Accuracy in Prompting
- 02:31
- Viewed 122 times
-
The Basis of Prompting in Conversational AI
- 02:41
- Viewed 53 times
-
What is a prompt in conversational AI?
- 02:02
- Viewed 56 times
-
Extract Text from an Image
- 01:07
- Viewed 78 times
-
Reply to an Email with Copilot
- 01:10
- Viewed 135 times
-
Create SharePoint Pages with Copilot
- 01:49
- Viewed 148 times
-
Query an Attached Meeting
- 01:51
- Viewed 62 times
-
Plan with Copilot
- 01:15
- Viewed 91 times
-
Share Requests with Your Team
- 03:07
- Viewed 140 times
-
Translate a presentation
- 01:38
- Viewed 67 times
-
Generate a Video
- 01:49
- Viewed 75 times
-
Add Speaker Notes
- 00:56
- Viewed 76 times
-
Initiate a project budget tracking table with Copilot
- 02:54
- Viewed 143 times
-
Develop and share a clear project follow-up with Copilot
- 02:18
- Viewed 133 times
-
Organize an action plan with Copilot and Microsoft Planner
- 01:31
- Viewed 152 times
-
Structure and optimize team collaboration with Copilot
- 02:28
- Viewed 193 times
-
Copilot at the service of project reports
- 02:36
- Viewed 161 times
-
Initiate a tracking table with ChatGPT
- 01:35
- Viewed 164 times
-
Distribute tasks within a team with ChatGPT
- 01:26
- Viewed 300 times
-
Generate a meeting summary with ChatGPT
- 01:24
- Viewed 166 times
-
Project mode
- 01:31
- Viewed 159 times
-
Create an agent for a team
- 01:53
- Viewed 275 times
-
Install and access Copilot Studio in Teams
- 01:38
- Viewed 272 times
-
Analyze the Copilot Studio agent
- 01:25
- Viewed 126 times
-
Publish the agent and make it accessible
- 01:39
- Viewed 274 times
-
Copilot Studio agent settings
- 01:33
- Viewed 116 times
-
Add new actions
- 01:54
- Viewed 273 times
-
Create a first action
- 01:59
- Viewed 264 times
-
Manage topics
- 01:51
- Viewed 149 times
-
Manage knowledge sources
- 01:11
- Viewed 114 times
-
Create an agent with Copilot Studio
- 01:52
- Viewed 265 times
-
Access Copilot Studio
- 01:09
- Viewed 260 times
-
Get started with Copilot Studio
- 01:25
- Viewed 127 times
-
Introduction to PowerBI
- 00:60
- Viewed 290 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 273 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 267 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 299 times
-
Introduction to Planner
- 00:56
- Viewed 277 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 416 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 285 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 424 times
-
Introduction to Sway
- 01:53
- Viewed 362 times
-
Introducing to Word
- 01:00
- Viewed 262 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 255 times
-
Create a call group
- 01:15
- Viewed 452 times
-
Use call delegation
- 01:07
- Viewed 219 times
-
Assign a delegate for your calls
- 01:08
- Viewed 419 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 227 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 225 times
-
Manage advanced call notifications
- 01:29
- Viewed 235 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 373 times
-
Block unwanted calls
- 01:24
- Viewed 268 times
-
Disable all call forwarding
- 01:09
- Viewed 248 times
-
Manage a call group in Teams
- 02:01
- Viewed 267 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 219 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 225 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 243 times
-
Manage voicemail messages
- 01:55
- Viewed 375 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 413 times
-
Customize your voicemail greeting
- 02:17
- Viewed 219 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 284 times
-
Manage simultaneous calls
- 01:52
- Viewed 251 times
-
Support third-party apps during calls
- 01:53
- Viewed 360 times
-
Add participants quickly and securely
- 01:37
- Viewed 236 times
-
Configure call privacy and security settings
- 02:51
- Viewed 236 times
-
Manage calls on hold
- 01:20
- Viewed 233 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 241 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 227 times
-
Draft a Service Memo
- 02:33
- Viewed 275 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 262 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 431 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 404 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 139 times
-
Other Coaches
- 01:45
- Viewed 289 times
-
Agents in SharePoint
- 02:44
- Viewed 229 times
-
Prompt coach
- 02:49
- Viewed 254 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 241 times
-
Configure a Copilot Agent
- 02:39
- Viewed 250 times
-
Describe a copilot agent
- 01:32
- Viewed 288 times
-
Rewrite with Copilot
- 01:21
- Viewed 240 times
-
Analyze a video
- 01:21
- Viewed 265 times
-
Use the Copilot pane
- 01:12
- Viewed 250 times
-
Process text
- 01:03
- Viewed 247 times
-
Create an insights grid
- 01:19
- Viewed 456 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 252 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 271 times
-
Create an image with Copilot
- 00:42
- Viewed 466 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 263 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 268 times
-
Chat with Copilot
- 00:50
- Viewed 276 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 448 times
-
Data Privacy in Copilot
- 00:43
- Viewed 272 times
-
Access Copilot
- 00:25
- Viewed 482 times
-
Use a Copilot Agent
- 01:24
- Viewed 307 times
-
Edit in Pages
- 01:49
- Viewed 314 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 287 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 274 times
-
Generate the email for the recipient
- 00:44
- Viewed 262 times
-
Action Function
- 04:18
- Viewed 230 times
-
Search Function
- 03:42
- Viewed 272 times
-
Date and Time Function
- 02:53
- Viewed 298 times
-
Logical Function
- 03:14
- Viewed 456 times
-
Text Function
- 03:25
- Viewed 288 times
-
Basic Function
- 02:35
- Viewed 243 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 289 times
-
Introduction to Power Fx
- 01:09
- Viewed 289 times
-
The New Calendar
- 03:14
- Viewed 493 times
-
Sections
- 02:34
- Viewed 259 times
-
Customizing Views
- 03:25
- Viewed 249 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 556 times
Objectifs :
Learn how to configure automatic replies in Outlook Online during your absence, including setting a time interval, managing calendar events, and customizing messages for internal and external contacts.
Chapitres :
-
Introduction to Automatic Replies in Outlook Online
When you're on vacation or away from the office for an extended period, it's essential to inform your colleagues about your absence. Outlook Online provides a feature called automatic replies, which allows you to notify anyone who emails you that you are unavailable and will not respond immediately. -
Configuring Automatic Replies
To set up automatic replies in Outlook Online, follow these steps: 1. Click on **Settings** located at the top right of your screen. 2. In the settings window, select **Mail**. 3. Choose **Automatic Replies** and enable the feature. This will allow Outlook to send automatic responses to your colleagues during your absence. -
Setting a Time Interval
You can specify a time interval during which automatic replies will be sent. This feature also allows you to block your calendar for the duration of your absence. To do this: - Provide a title that informs your colleagues about the nature of your absence, which will be added to your calendar automatically. - You can also choose to automatically decline any meeting requests that come in during this period. -
Managing Calendar Events
While configuring your automatic replies, you have the option to: - Decline or cancel meetings that are already scheduled during your absence. - View all events planned in your calendar during this time. You can choose to send your out-of-office message as a cancellation for these meetings or set a specific message for canceling your appointments. -
Composing Your Out-of-Office Message
Next, you will need to compose the text of your out-of-office message. Use the available formatting tools to enhance your message. Make sure to include important information such as: - Your return date. - Alternative contacts for urgent matters. -
Customizing Messages for External Contacts
You can also send a different out-of-office message to external contacts. Choose whether to send this message to: - Only external contacts in your contact list. - All external senders who contact you. This ensures that everyone receives appropriate communication regarding your absence. -
Finalizing Your Settings
Once you have configured your out-of-office message and settings, click on **Save** to confirm. Remember that automatic replies will be disabled at the end of the specified period. -
Conclusion
Setting up automatic replies in Outlook Online is a straightforward process that helps maintain communication while you are away. By following the steps outlined above, you can ensure that your colleagues are informed of your absence and know how to reach out for urgent matters.
FAQ :
How do I set up automatic replies in Outlook Online?
To set up automatic replies in Outlook Online, click on Settings in the top right corner, select Mail, then Automatic Replies, and enable the feature. You can customize your message and set a time interval for the replies.
Can I customize my out of Office message for different contacts?
Yes, you can send different out of Office messages to external contacts by choosing to send it only to those in your contact list or to all external senders.
What happens to my calendar during my absence?
You can block your calendar during your absence, automatically decline meeting requests, and choose to cancel or keep scheduled meetings.
Will automatic replies be sent after my absence period?
No, automatic replies will be disabled automatically at the end of the specified absence period.
How can I inform my colleagues about my absence?
You can inform your colleagues by composing a clear out of Office message that includes your return date and alternative contacts for urgent matters.
Quelques cas d'usages :
Vacation Notification
When planning a vacation, employees can set up automatic replies in Outlook Online to inform colleagues of their absence, ensuring that urgent matters are directed to the right contacts.
Extended Leave Management
During an extended leave, such as maternity or medical leave, employees can configure their Outlook Online settings to manage incoming emails and meeting requests effectively, maintaining communication flow.
Project Management
Project managers can use automatic replies to inform team members about their availability during critical project phases, ensuring that communication is clear and expectations are managed.
Client Communication
Sales professionals can set up automatic replies to inform clients about their absence and provide alternative contacts, ensuring that client needs are addressed even when they are unavailable.
Event Planning
Event coordinators can use the calendar blocking feature to prevent scheduling conflicts during their absence, ensuring that all planned events are managed effectively.
Glossaire :
Outlook Online
A web-based email service provided by Microsoft that allows users to send, receive, and manage their emails and calendars.
Automatic replies
Predefined responses that are automatically sent to incoming emails when a user is unavailable, such as during vacations or extended absences.
Calendar blocking
The process of marking time on a calendar as unavailable, preventing others from scheduling meetings during that period.
Meeting requests
Invitations sent to individuals to attend a meeting, which can be accepted, declined, or proposed for a different time.
Out of Office message
A notification sent to inform others that a user is not available to respond to emails or attend meetings.
External contacts
Individuals or organizations outside of a user's company or organization.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise