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Outlook - Stay updated on labour law Use Case
In this video, you will learn how to stay updated on labour law using Microsoft 365 eLearning.
The video covers the use of Yammer to create a collaborative space for sharing and exchanging important information.
It also demonstrates how to use Skype to gather colleagues for virtual meetings and interact as if you were in the same room.
Additionally, it shows how to use OneNote for taking notes during meetings and sharing reports with participants.
By digitizing, capitalizing on, and organizing your information, you can stay informed and compliant with labour law.
This will help you streamline communication, enhance collaboration, and simplify the drafting of reports.
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Objectifs :
This document aims to provide a comprehensive overview of how to effectively digitize, organize, and capitalize on corporate and legal developments within a company. It highlights the use of digital tools such as Yammer, Skype, and OneNote to facilitate communication, collaboration, and information sharing among team members, especially in a remote work environment.
Chapitres :
-
Introduction
As the Human Resources Director (HRD) of a company, it is essential to stay updated with corporate and legal developments. This document explores how to leverage digital tools to enhance communication and collaboration among team members, ensuring that important information is accessible anytime and anywhere. -
The Role of Digital Tools in Information Management
To effectively manage corporate and legal developments, it is crucial to digitize and organize information. Digital tools can facilitate this process by providing platforms for collaboration and information sharing. Key tools discussed include Yammer, Skype, and OneNote. -
Using Yammer for Collaboration
Yammer serves as a collaborative space where team members can easily contribute to files and exchange information. Key features include: - **Group Creation**: Establish a dedicated group for discussions on corporate news, allowing for focused collaboration. - **Privacy Settings**: Control access to information to ensure optimum safety. - **Information Sharing**: Publish important documents and tag individuals for quick notifications. - **Topic Tags**: Add topics to facilitate quicker searches for relevant information. The aim of the Yammer group is to pool documents, identify problems, and discuss solutions in preparation for meetings. -
Organizing Meetings with Skype and Outlook
To facilitate discussions with colleagues, especially those in remote locations, Skype is utilized for virtual meetings. The process includes: 1. **Creating a Skype Meeting**: Use Outlook to schedule a new Skype meeting, which automatically includes the web conference link. 2. **Monthly Frequency**: Set a recurring monthly meeting to avoid rescheduling. 3. **Attendance Tracking**: Skype provides attendance information, which can be integrated with OneNote for record-keeping. This approach ensures that all participants, regardless of their location, can engage in discussions as if they were in the same room. -
Documenting Meetings with OneNote
After each meeting, it is important to document the discussions. OneNote can be used to: - **Create Meeting Notes**: Automatically generate a new page for notes that is accessible to all participants. - **Contribute Collaboratively**: Allow participants to add their input to the notes. - **Centralize Reports**: Post the link to meeting reports on the Yammer group for easy access. - **Set Viewing Permissions**: Use the share tab to restrict access to reading only, ensuring that the information remains secure. -
Conclusion
In conclusion, digitizing and organizing corporate and legal information is vital for effective communication and collaboration within a company. By utilizing tools like Yammer, Skype, and OneNote, HRDs can enhance collective thinking, streamline meetings, and ensure that important information is readily available for all team members. This approach not only improves efficiency but also fosters a collaborative work environment.
FAQ :
What is the role of an HRD in a company?
The HRD is responsible for managing the human resources department, ensuring compliance with corporate and legal developments, and facilitating communication and collaboration among employees.
How can Yammer improve collaboration in a company?
Yammer allows employees to create groups for collaboration, share files, exchange ideas, and discuss corporate news, making it easier to pool information and work together effectively.
What tools can be used for remote meetings?
Tools like Skype and Outlook can be used to schedule and conduct remote meetings, allowing participants to join from various devices and locations.
How can I ensure the privacy of information shared on Yammer?
You can control access to your Yammer group by choosing privacy settings that limit who can view and contribute to the information shared within the group.
What is the purpose of using OneNote for meetings?
OneNote is used to take notes during meetings, allowing all participants to access and contribute to the notes, ensuring that everyone is informed about the discussions, even if they were absent.
How can I keep track of attendance in meetings?
Skype automatically tracks attendance during meetings, and this information can be integrated with OneNote to maintain an updated list of participants.
Quelques cas d'usages :
Collaborative Document Management
Using Yammer to create a group for sharing and managing corporate documents allows team members to collaborate effectively, ensuring that everyone has access to the latest information and can contribute to discussions.
Remote Team Meetings
Utilizing Skype and Outlook to schedule and conduct remote meetings enables teams to communicate seamlessly, regardless of their physical locations, improving collaboration and decision-making.
Centralized Meeting Notes
Implementing OneNote for taking meeting notes ensures that all participants can access and review the information discussed, fostering transparency and accountability within the team.
Information Sharing and Privacy Control
Creating a private Yammer group allows HRD to share sensitive corporate information securely, ensuring that only authorized personnel can access critical updates and documents.
Monthly Corporate News Discussions
Establishing a monthly meeting using Skype to discuss corporate news helps keep all team members informed and engaged, allowing for timely discussions on important developments.
Glossaire :
HRD
Human Resources Director, responsible for overseeing and managing the human resources department and ensuring compliance with corporate and legal developments.
Yammer
A social networking service used for private communication within organizations, allowing users to create groups, share files, and collaborate on projects.
Skype
A telecommunications application that provides video chat and voice call services, allowing users to communicate in real-time over the internet.
Outlook
A personal information manager from Microsoft that includes email, calendar, task management, and contact management functionalities.
OneNote
A digital note-taking application that allows users to create, organize, and share notes and information collaboratively.
Corporate Law
A body of law that governs the rights, relations, and conduct of individuals and businesses engaged in commerce, trade, and sales.
Labor Law
A set of laws that regulate the relationship between workers, employers, trade unions, and the government.
Web Conference
A virtual meeting conducted over the internet, allowing participants to communicate and share information in real-time.
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