Outlook Online - Responding to a meeting invitation Tutorial

In this video, you will learn how to respond to a meeting invitation using Outlook Online.
The video covers the process of receiving a meeting invitation, checking for conflicts in your calendar, and responding with options like "Yes," "Maybe," or "No." You can also add a custom message if needed.
By promptly and effectively responding to meeting invitations in Outlook Online, you can help organizers stay informed about participants' availability.
This tutorial will make you a collaboration superstar in e-learning.

1:48
233 views

Outlook Online
News

00:00:00

So you've received the meeting

00:00:02

invitation through Outlook Online,

00:00:04

and it's time to respond like a champ.

00:00:06

Here's how to handle it with ease.

00:00:08

When you receive a meeting invitation,

00:00:10

it lands in your inbox just

00:00:12

like any other e-mail.

00:00:13

Look for the special icon that

00:00:15

marks it as a meeting request.

00:00:17

In the preview pane,

00:00:18

you'll find all the essential

00:00:20

information about the meeting,

00:00:21

including the names of the participants,

00:00:23

the message from the organizer, and the date,

00:00:25

time, and location of the event.

00:00:27

Outlook Online is a real team player.

00:00:29

It lets you know if the meeting clashes with.

00:00:32

Any other commitments in your calendar?

00:00:34

If you're not available, no worries.

00:00:36

You can quickly view the conflicts

00:00:38

and check your existing appointments,

00:00:40

ready to let the organizer know.

00:00:42

If you'll be there,

00:00:43

Click on the RSVP button that appears

00:00:46

in your inbox or the preview pane.

00:00:48

You have 3 clear cut options

00:00:50

to reply to the invitation.

00:00:52

Yes, if you're available

00:00:53

and will attend the meeting.

00:00:55

Maybe if you're uncertain and need

00:00:57

to check your schedule first.

00:00:59

No if unfortunately you can't

00:01:01

make it to the meeting.

00:01:02

You have the flexibility to send

00:01:04

a reply to the organizer with

00:01:06

or without a custom message.

00:01:08

If you want to add a note

00:01:10

or any additional details,

00:01:11

go ahead and make it personal.

00:01:13

Once you send your reply,

00:01:15

the meeting invitation will

00:01:16

disappear from your inbox.

00:01:17

But don't worry,

00:01:18

the meeting will now appear in your

00:01:20

calendar on the specified date.

00:01:22

You can always open it to see the details.

00:01:25

Again, life happens and schedules may change.

00:01:27

If you need to modify your response,

00:01:29

no problem,

00:01:30

you can update your answer

00:01:31

directly from the meeting details.

00:01:33

By responding to meeting invitations

00:01:35

promptly and effectively in Outlook Online,

00:01:37

you're helping the organizers stay in

00:01:39

the loop about participants availability.

00:01:41

Now you're all set to be an

00:01:44

e-learning Collaboration superstar.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams - Check your events

In this video, you will learn about how to search and find what you need using Microsoft 365. The video covers the usage of OneDrive, Yammer, and Delve to help you access and organize your documents, collaborate with colleagues, and discover relevant information.
This will help you stay updated on the latest updates, reports, and modifications made by your coworkers, even when working remotely.
Microsoft 365 provides a cloud-based environment for communication, collaboration, and storage of files and documents.
By using the search tools available in OneDrive, you can easily find relevant content, including documents, people, conversations, and videos.
Yammer is a useful tool for sharing updates and information with your colleagues, while Delve helps you discover information that is most interesting to you by gathering content from different sources, such as OneDrive and SharePoint sites.
By following the steps and tips provided in this video, you can efficiently search, find, and organize your documents, ensuring that you have access to the latest information and updates.

1:26
939 views

Outlook - Respond to a meeting

In this video, you will learn how to respond to a meeting using Microsoft Teams and Outlook.
The video covers the process of scheduling events in Teams or Outlook, and how they appear in both applications.
It also demonstrates how to manage meetings in Teams, including accessing meeting details, changing information as the organizer, and sending updates to coworkers.
Additionally, the video explains how to start conversations, share files, create a notepad, and use a whiteboard during a meeting.
Finally, it shows how to cancel a meeting and respond to meeting invitations.
This tutorial will help you effectively respond to meetings and collaborate with your team using Microsoft 365.

0:48
952 views

Outlook Online - Setting up a meeting with Outlook Online

In this video, you will learn how to set up a meeting with Outlook Online.
The video covers the process of creating a meeting, including selecting the date, time, and location, adding participants, and using the Scheduling Assistant to find a suitable meeting time.
It also demonstrates how to set up recurring meetings and include important documents or images in the invitation.
This tutorial will help you become proficient in setting up meetings smoothly with Outlook Online, enhancing your time management skills.

1:47
255 views

Teams - Consult your events

In this video, you will learn how to consult your events using Microsoft Teams and Outlook.
The video covers scheduling events in Teams or Outlook, managing meetings in Teams, and accessing meeting details.
It also explains how to start conversations, share files, create a notepad, and use a whiteboard during meetings.
This knowledge will help you effectively manage your events and collaborate with your coworkers.

2:21
439 views

Outlook - How to launch a New Teams Meeting in Outlook

In this video, you will learn how to launch a new Teams meeting in Outlook.
There are three different ways to do it.
The first method is to right-click on the desired time, select "New Meeting Request," and then click on the Teams Meeting button in the ribbon.
This will add a Teams meeting link to the body of the message.
The second method is to double-click on the desired time, which will open the same window.
From there, you can click on the Teams Meeting button in the ribbon and add the Teams link again.
The third method is to directly go to the ribbon and click on the Teams Meeting button.
In this window, you will notice that the link is already added in the body of the message.
You can also add meeting notes above the line and additional information at the bottom.
To adjust meeting options, such as specifying the presenter or allowing everyone to do the presentation, you can go to meeting options, which will open in your default browser.
From there, you can customize the settings and save them.
Once you have added all the necessary information, you can press the send button to invite everyone to the meeting.
If you need to make any changes, you can double-click on the meeting and update the information.
On the day of the meeting, you will receive a reminder in Outlook and Microsoft Teams.
Simply click on the link to join the meeting.
This tutorial will help you effectively launch Teams meetings in Outlook, improving your collaboration and communication with others.

3:49
982 views