Viva Engage - Creating or editing office documents in Engage Tutorial

In this video, you will learn about creating or editing office documents in Microsoft 365. The video covers the process of using Microsoft Word, Excel, and PowerPoint to create and edit documents, as well as tips and resources for formatting and organizing your work.
This will help you become proficient in using these essential office tools and enhance your productivity.

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If you want to create a new

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Office document from a group,

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click on File and then on New.

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In the drop down menu, click on the

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type of document you want to create.

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In the opened window,

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enter the desired name for the

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file and then click on create.

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Your file now appears in the

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list and opens in a new window.

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You can proceed to write your content

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which will be automatically saved.

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Finally, if you are the creator of

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the file or the group administrator

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and you no longer want the document

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to be edited in the file preview

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in the right sidebar of the page,

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simply click on Mark as Official

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and lock changes.

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If you want to delete the file,

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click here.

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SharePoint (Modern Sites) - Editing of Items

In this video, you will learn about the editing of items in Microsoft 365. The video covers the process of editing items in Microsoft 365 and demonstrates how to make changes to tasks, projects, and lists.
This will help you become more efficient and organized in managing your tasks and projects using Microsoft 365.

2:37
1017 views

Teams - Restrict a document to reading only

In this video, you will learn about how to restrict a document to reading only using Microsoft 365. The video covers the steps to secure your document and limit access to only viewing.
This will help you protect your sensitive information and ensure that only authorized individuals can access and read the document.

1:03
965 views

Office Online - Discover Word Online

In this video, you will learn about Word Online, a part of the Microsoft Office suite.
The video covers how to navigate the Word Online interface, access templates and documents, and perform various actions on your documents.
This will help you effectively use Word Online for creating and editing documents in the cloud.

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728 views

SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)

In this video, you will learn how to restrict a document to read-only mode by extracting it.
This feature is useful when you need to edit a document on your SharePoint site while ensuring that no one else can make changes, even if it is shared for co-editing.
To extract the file, select it and choose "check out." Once extracted, a red tick will appear next to the document's name, indicating that you have exclusive editing rights.
Your employees will see a gray icon next to the file, indicating that it has been extracted and who extracted it.
When your employees open the document, it will open in reading mode, preventing any changes.
They will receive a message informing them that the document has been extracted.
If you want to allow your employees to edit the document again, you can switch it to "check in" mode and add a comment to clarify the changes you have made.
These comments will be available in the document's version history.
If you don't want to keep the changes made or if you haven't made any changes and want to make the document available to other colleagues, you can cancel the checkout extraction.
This will ensure that none of the changes you may have made to the document will be added to the version history.
Restricting a document to read-only mode by extracting it provides you with control over who can make changes, ensuring the integrity of your document.

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655 views

SharePoint (Modern Sites) - Making a Document Read Only

In this video, you will learn how to make a document read-only in Microsoft Teams using the Office 365 suite.
By default, when you share a document in a Teams channel, all members can edit it.
However, there may be times when you want to restrict the document to read-only mode, such as for a final version or a briefing.
To do this, start by opening the document in your browser through Microsoft Teams, OneDrive, or SharePoint.
Then, click on "File" at the top left, followed by "Information," and finally, "Click here." This will change the document's permissions, making it no longer modifiable by others who have access to it.
If you want to allow modifications again, simply click on the same location.
This feature allows you to easily control the editing capabilities of your shared documents.
Mastering this skill will help you manage document access and ensure the integrity of your work.

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975 views